Registration
Registration & Booking
Use the links below to easily access the online registration and official hotel booking pages.
Registration Fees
| Participants | Early Bird (USD) | Regular (USD) | ||
|---|---|---|---|---|
| Onsite | Online | Onsite | Online | |
| Student Presenter |
$400 (12000NT) |
$300 (9000NT) |
$450 (13500NT) |
$350 (10500NT) |
| Professional Presenter |
$500 (15000NT) |
$400 (12000NT) |
$550 (16500NT) |
$450 (13500NT) |
| Participant (Audience / Non-Presenter) |
$125 |
$75 |
$150 |
$100 |
Important Notes
- Early bird registration deadline: 10 November 2025
- Regular registration deadline: 22 November 2025
- At least one author must register for each accepted paper to be included in the proceedings.
- Onsite registration includes conference materials, access to all sessions, coffee breaks, lunches, welcome reception, and conference dinner.
- Online registration includes access to the program and conference materials.
- Pro-forma invoices are available upon request; official e-receipts or tax invoices will be issued after payment clears to the organizer’s account or gateway.
- Invitation letters for visa applications will be issued only after full payment is received. If a visa is refused, registration will be switched to online participation. Processing and courier costs are non-refundable.
- If payment is not completed by the early-bird or regular deadline, the organizer may cancel the registration or apply the next-tier rate. Access materials (badges, kits, and certificates) may be withheld until full payment is confirmed.
- All payments made are final and non-refundable under any circumstances.
- All fees are set in USD. Any bank, intermediary, or e-wallet charges are borne by the payer. Underpayments due to bank fees or exchange differences must be settled before conference access or proceedings release.
- Data Privacy: Payment data are processed by authorized bank/e-wallet/card gateway providers for billing, audit, and compliance.
- Force Majeure: In case of unforeseen events (e.g., pandemic, natural disaster), registrations will be carried over and adjusted accordingly.
- Governing Law: These terms are governed by the laws of Indonesia, with the venue for any dispute in Bandung, Indonesia.
What's Included
| Registration Type | Conference Materials | Coffee Breaks | Lunches |
|---|---|---|---|
| Student/Professional Presenter (Onsite) | |||
| Student/Professional Presenter (Online) | |||
| Participant (Onsite) | |||
| Participant (Online) |
Registration Process
- Download and complete the registration form here
- Pay using one of the available methods:
- Bank Transfer (Wire/TT) - via secure card gateway
- Indonesian E-Wallets (QRIS) - OVO, GoPay, DANA, LinkAja
- International Credit Card - for overseas participants
- Email the completed form and payment proof to icot2025@ideas-lab.org (include your name and paper ID)
- You will receive a confirmation email with your registration details
- For onsite participants, collect your conference kit at the registration desk
Registration Contact
For any inquiries regarding registration, please contact:
Email: icot2025@ideas-lab.org
Phone: +62 897 9400 787
Security Note: ICOT will never request payment to personal accounts or via messaging apps. Use only official channels listed above.